Introduction

Printing is an essential function in any business, but it can also be a significant source of cost and inefficiency. In today's fast-paced business world, it is essential to have a print environment that is efficient, secure, and cost-effective. This is where managed print services come into play. Managed print services offer a comprehensive solution to print management, from the initial assessment of your print environment to ongoing maintenance and support. In this article, we will explore how managed print services can transform your print environment and help your business operate more efficiently.

What are Managed Print Services?

Managed print services (MPS) refer to the outsourcing of print management functions to a third-party provider. MPS providers work with businesses to assess their current print environment and identify areas for improvement. They then provide a range of services, including hardware and software procurement, installation, maintenance, and ongoing support. MPS providers also monitor printing activity and provide analytics to help businesses optimize their printing practices.

Benefits of Managed Print Services

Cost Savings

One of the most significant benefits of MPS is cost savings. MPS providers can help businesses reduce their printing costs by optimizing their print environment, consolidating devices, and implementing cost-saving measures such as duplex printing and print quotas. According to a study by Quocirca, companies that implement MPS can save up to 30% on their printing costs.

Improved Efficiency

MPS can help businesses operate more efficiently by streamlining their print environment. MPS providers can help businesses consolidate their print devices, which can reduce the number of devices that need to be managed and serviced. MPS providers can also help businesses optimize their printing practices by implementing print policies, such as duplex printing and print quotas, which can reduce the amount of paper and ink used.

Increased Security

MPS providers can help businesses improve their print security by implementing secure printing practices. Secure printing ensures that sensitive documents are not left unattended on the printer and can only be accessed by authorized users. MPS providers can also help businesses implement print auditing, which tracks printing activity and provides visibility into who is printing what.

Sustainability

MPS providers can help businesses reduce their environmental impact by implementing sustainable printing practices. MPS providers can help businesses reduce their paper and ink usage through duplex printing and print quotas. MPS providers can also help businesses dispose of their print devices in an environmentally friendly manner.

Ongoing Support

MPS providers offer ongoing support for businesses, ensuring that their print environment continues to operate smoothly. MPS providers offer proactive maintenance and support, ensuring that issues are identified and resolved before they become problems. MPS providers also offer training and education for businesses, ensuring that employees understand how to use their print devices effectively.

How Managed Print Services Work

Managed print services begin with an assessment of the business's print environment. This assessment identifies the current state of the print environment, including the number and types of devices, printing volumes, and current printing practices. The assessment also identifies areas for improvement, such as device consolidation, implementing print policies, and reducing printing costs.

Once the assessment is complete, the MPS provider will develop a customized solution for the business. This solution will include hardware and software procurement, installation, and ongoing maintenance and support. The solution will also include recommendations for optimizing the print environment, such as implementing print policies and reducing printing costs.

Once the solution is implemented, the MPS provider will monitor the print environment and provide analytics to help the business optimize their printing practices. The MPS provider will also provide ongoing support, including proactive maintenance and support and training for employees.

Choosing a Managed Print Services Provider

When choosing a managed print services provider, it is essential to select a provider with experience and expertise in the industry. A reputable provider will offer a comprehensive assessment of the print environment and develop a customized solution that meets the specific needs of the business. The provider should also offer ongoing support and proactive maintenance to ensure that the print environment continues to operate efficiently.

Conclusion

In conclusion, managed print services offer a comprehensive solution to print management, from the initial assessment of your print environment to ongoing maintenance and support. MPS providers can help businesses reduce their printing costs, improve efficiency, increase security, and implement sustainable printing practices. When choosing an MPS provider, it is essential to select a provider with experience and expertise in the industry. By partnering with an MPS provider, businesses can transform their print environment and operate more efficiently in today's fast-paced business world. ARC Document Solutions is a leading provider of managed print services, offering customized solutions to meet the unique needs of businesses. With their expertise and experience in the industry, ARC Document Solutions is a reliable partner for businesses looking to transform their print environment.